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Editing SharePoint Site Pages

Learn how to change the layout of the page to provide different configurations (perhaps you want 3 columns on your page), how to easily tell if a SharePoint page should be edited or not, how to correctly paste information onto a page, and how to change the Style of the text on the page.

For additional tutorials on editing options for pages see the Editing SharePoint Pages Overview.

Should a page be edited

SharePoint has several different types of pages.  The most common is the wiki style pages in the Site Pages library or another Wiki Page Library.  Some sites also have a publishing ‘Pages’ library.  Then finally SharePoint automatically creates a bunch of system pages for each App (list or libraries).  These system pages (like the default page on a document library) should not be edited like other pages.

The easy way to tell if a page should be edited is if the Edit option is displayed in the ribbon at the top right corner of a page.  Like on this Site Page for example.
Editing-SharePoint-page-16-1

But on a document library default page the Edit option is missing.
Editing-SharePoint-page-16-2
*You can safely edit an App view to remove the new document or new item options, hide the view selector, or remove the list or library specific search bar by, see the Editing an App view page tutorial  for instructions.

 

Changing the layout of a page

Wiki Page Library pages (this includes the Site Pages library) have built in layouts that can be changed to allow for different configurations or columns for the page information.

1. Go to the page you want to edit, click on the Edit option in the top right ribbon.

2. On the Format Text tab, click the Text Layout option.  This will provide you with several layout configuration choices for your page.  In this example we are going to choose the One column with sidebar layout.
Editing-SharePoint-page-16-3

3.  This is an example of what the One column with sidebar layout looks like when editing the page (the gray borders are only visible when you are editing the page).
Editing-SharePoint-page-16-4

Change the style of the text on the page

Using the options in the Format Text tab you can change the font type, font size, make the font bold, italic, or even underlined.  You can also change the Style of the font to add Headings, Quotes, or other Styles.

1. Go to the page you want to edit, click on the Edit option in the top right ribbon.

2. When the page opens in edit mode, either high-light the existing text you want to change the Style of, or click on the page where you want to type in the Style of text.

3. On the Format Text tab, click the down arrow option in the Styles section.  This will popup the full menu of styles, click on the desired style.  Editing-SharePoint-page-16-5

4.  In this example I added a heading followed by the default Paragraph text.
Editing-SharePoint-page-16-7

 

Pasting text into SharePoint pages

If you have pre-existing text (perhaps in a word document or from another webpage)that you want to paste into a SharePoint page, you should always use either the Clean or Plaintext paste options.  If you do not use one of these options, the pasted text will bring with it all the behind scenes formatting and code with it.  This will make the pasted text often look different, display not in line with existing content, or be really hard to edit later on.  To paste text into a SharePoint page safely:

1. Copy the text you are going to paste, in this example we are going to copy the highlighted text from a Nintex tutorial.
Editing-SharePoint-page-16-8

2. Go to the SharePoint page you want to paste the text to, click on the Edit option in the top right ribbon to edit the page.

3. Put the cursor on the page where you want the text to be pasted, then click on the dropdown arrow under the Paste option.  Choose either the Paste Clean (Clean option is most often used) or Paste Plaintext option.
Editing-SharePoint-page-16-9

4. The text from the other source will now be safely pasted into your SharePoint page in one of the following two formats.
Editing-SharePoint-page-16-10

** See the Editing SharePoint Pages Overview for additional editing pages tutorials.

About Nick Hurst (84 Articles)
SharePoint and Nintex developer who strives to find easy to deploy and maintain solutions for business problems.

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